OLL Blog – Reflections on my first semester as OLL Copy-Cataloger – Erin Mir-Aliyev

This Spring semester has been challenging in many ways that we could not have anticipated when 2020 started. The changes have been immense.  Nevertheless, as a community we grew stronger together, adapting, facing and overcoming new obstacles in order to provide our students with the best of us. As we reach the end of the term and reflect on what we have done, I invited our graduate research assistant at The Oliveira Lima Library, Erin Mir-Aliyev, to share her thoughts on her experience . 

Erin is a graduate student in the Library and Information Science Department at The Catholic University of America and the first recipient of the Flora de Oliveira Lima Fellowship for Graduate Students in Library and Information Science. The fellowship honors Manoel de Oliveira Lima’s wife, a bibliophile in her own right who took charge of the library after his passing and left an unequivocal imprint on it. 

 Reflections on my first semester as OLL Copy-Cataloger

Erin Mir-Aliyev  

Master of Science in Library and Information Science – The Catholic University of America

Flora de Oliveira Lima Fellowship for Graduate Students in Library and Information Science – The Oliveira Lima Library

OLL books waiting for their catalog record to be found in OCLC.

Working as a graduate research assistant for the Oliveira Lima Library this spring has been a rewarding experience. Not only have I started to apply first hand in my work what I have been learning in my classes; I have gotten to work in a special collection focusing largely on resources containing information about history and culture, something that allows me to incorporate my social sciences interests and undergraduate degree in anthropology into my library career.

There were many different tools and software programs I’d heard about in my Fall classes, but not having worked in a library since high school, I was not in a position in which I got the chance to use them. As a visual and tactile learner, I was concerned that I was not truly grasping what was being taught. Since beginning to assist the Oliveira Lima Library with processing its collection late last Fall, I have noticed there are three areas in particular where I have learned a lot already and begun to grow more confident: accessing and using OCLC Connexion and Alma, and understanding MARC21.

OCLC Connexion

OCLC is a global library cooperative which provides a tool, OCLC Connexion, through which libraries can create and share their bibliographic records with other libraries. It allows copy-catalogers to find already-existing bibliographic records for their collection’s materials so that librarians don’t have to repeat work that has already been done. Before shadowing a cataloger, I had not realized how long creating one bibliographic record from scratch can take – often over an hour per record. OCLC Connexion has made it possible for me to discover and import into Alma bibliographic records for about 500 books since January, some of which are not very common. As a result, we have been much more efficient than we otherwise would have been at incorporating materials into the library. Going through this process has also allowed me to better understand which elements of a record are the most important for identifying it.

Alma

Alma is a cloud-based platform that allows libraries to manage their catalog by importing and editing bibliographic records found in OCLC. So far, I have completed this process for hundreds of books, as well as creating holding and item records for them. My understanding of the differences between a work, expression, manifestation, and item (as expressed by FRBR) has increased greatly as a result of going through this process. These differences are reflected in the differences between bibliographic, holding, and item records for a specific book. 

MARC

MARC21 is a set of international standards for digital formatting of intellectual and physical traits of bibliographic materials, in my case, books. It struck me as very complicated and difficult to understand while in class, and I have been slowly memorizing the various field codes and formats for descriptions. Copy-cataloging for OLL is a more detail-oriented process than for a lot of collections due to the rare and unique nature of many of its materials, as individual books often contain inscriptions, signatures, or other markings and materials left by people significant to the history of the collection. The MARC fields most significant for cataloging of OLL resources are some fields also commonly used by general collections such as 100 (Main Entry – Personal Name), 245 (Title Statement), and 260 (Publication Information). However, culturally, historically, or biographically important information also needs to be included in the record; other fields like 561 (Ownership and Custodial History), 562 (Copy and Version Identification), and 590 (Local Note) focus on books’ rare and unique traits. This is where I am able to record details about who or what institution previously owned a book, or autographs and bound-in items like letters.

Detail of a book with the OLL stamp.
Example of a book inscribed by Brazilian poet Vinicius de Moraes to OLL’s former Curator Manoel Cardozo in 1963.

As I continue to work into the next semesters, I look forward to being able to learn even more, such as copy-cataloging for books written in other languages, how to classify and manage archival materials, and how to handle, categorize, and catalog artworks.

Help the Library Improve Searching for You and Your Fellow Students!

The University Libraries, teamed with Washington Research Libraries Consortium (WRLC), are looking for Catholic University students to take part in the SearchBox usability testing.

The testing should take 30-35 minutes. WRLC will award each participant a $10 Starbucks gift card.

What you’ll do

You’ll simply be asked to complete a few tasks by searching the library SearchBox and share your opinions and experience.

Where and When

Testing will occur completely online through Zoom on the following days:
• Monday, April 6, 11am – 4pm
• Tuesday, April 7, 11am – 4pm
• Tuesday, April 14, 11am – 4pm
• Wednesday, April 15, 11am – 4pm
• Thursday, April 16, 11am – 4pm

Undergraduate and graduate students are invited to take part.

If interested, please email to lib-electronicservices@cua.edu with your name, year of study (e.g. Freshman, Sophomore, Graduate Student), and at least two available times on the above test days.

Music collections moving this summer

During the summer, the collections and services of the Music Library located in Ward Hall will be consolidated into Mullen Library as those of the other branch libraries have been during the past year.

If you need help locating specific scores or books during the relocation of the collections please contact Access Services staff in Mullen Library at lib-circulation@cua.edu. Faculty needing to place items on course reserve should write lib-reserves@cua.edu. Students and faculty are encouraged to arrange for research consultations through the Meet With A Librarian service, http://cua.libcal.com, or by contacting Thad Garrett directly, garrettt@cua.edu.

Nursing/Biology Library changes

At the end of the Fall 2016 semester, the Nursing/Biology Library currently located in Gowan Hall will be re-purposed, with print books and journals being relocated to Mullen Library. After the collection move is complete, the first floor of the existing Library will be re-opened by the School of Nursing as a learning commons where faculty and students may do research and work together. Plans are underway to utilize the second floor of the current space in Gowan for other nursing purposes.

Anyone needing help locating specific print books during the transition and relocation of collections may contact Taras Zvir, Interim Stacks Supervisor (zvir@cua.edu). Faculty needing to place items on course reserve may contact our Access Services staff (lib-circulation@cua.edu). Students and faculty are encouraged to arrange for research consultations through the Meet With A Librarian service, http://cua.libcal.com, or by contacting Linda Todd directly (todd@cua.edu).

Spring 2014 lockers available

Spring 2014 Lockers Available to Graduate Students!

Mullen Library will be offering a limited number of lockers to all graduate-level students for the Spring 2014 semester. Please note the following schedule and come by the Circulation Desk to check out a locker key

Monday January 13, 2014:
Lockers will be made to all graduate-level students. First come, first serve

Saturday May 10, 201:
All lockers must be cleared out and keys returned to the Circulation Desk Note: lockers cannot be renewed

Questions? Please contact Mullen Library’s Circulation Desk (202-319-5060)

WiFi upgrades in Mullen Library

Technology Services is installing new WiFi access points throughout Mullen Library this week. Library staff is continuing to work with them to fine-tune the configuration of the new units.

If you encounter troubles please be sure to ask at the information desk for help. If we are unable to help we will pass along all information to the technicians to aid in the proper configuration of the new network. We appreciate your patience and join you in looking forward to a robust, reliable WiFi experience in Mullen Library.

Mullen Library to reopen at 5pm Aug 28

The ruptured water pipe near McMahon Hall has been replaced and water has been restored to the Crough Center, Shahan Hall, and Mullen Library. Water dependent cooling systems in Mullen are being checked and reset. We expect the Library to reopen at 5pm.

In the meantime please visit our other campus libraries, libraries.cua.edu/about/collecs.cfm.

New, Improved Access to EJournals and Databases

From this Summer, we changed the system behind the “FindIt” button , and have a new page to access our online databases and e-journals. Please see below for the summary:

Before Now
FindIt button
The page after clicking “FindIt” button    
Articles Databases and More
CU’s e-Journal

We also have a new ticket system set up for you to report the problems related to our online services. We are looking forward to bringing you a better service!